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Internal and External Factors of Enterprise Environmental Factors

Question:

Critically evaluate the Impact of Internal and External Factors on Project Management Processes and develop Strategies to Implement appropriate courses of action.

The EEF or Enterprise Environmental Factors are influential to the success of the project both internally and externally. It includes the weather conditions, political situations, market conditions, government regulations, culture and so on that has been generally out of control.

It has been vital for the project team to manage the EEF effectively since they impact of the project’s success. The report is developed on the identified impact analysis of EEF.

The report has evaluated the internal and external factors along with the effect on the process of project management. The strategies are developed for imposing the proper course of the actions. Lastly the report includes the communication on the process and results to the various stakeholders.

The EEF has been always followed and could be in written format. However they are always in action and not in control of the team. The project processes gets influenced by the EEF and never change the EEF. Here the only exception is the managing and development of project team where the skills are built and added to future capability of the organization. The EEF inputs have been showing up as the input to various additional processes. The input denotes the factors external to the project that might or might not have the important effect on the project’s success (Chen et al., 2014). As per as the PMBOK Guide, the environmental factors have been including the following.

The instances of the external EEF:

The government regulations

 This has been including the features like the regulatory regulations and standards. For example the doctors could be licensed to practice the medicine on the pets and people. It also includes the quality standards like Internal Standards Organization Standards, workmanship standards and the product standards.

The market conditions

 Here the traditional theory of supply and demand is applicable. This also includes the financial and economic factors (Liao et al., 2015).

The infrastructure

 This indicates to the capital equipment and facilities of the organizations. Further, the information technology is also incorporated in the category.

The external political conditions

 It has been concerning the external and internal political influences or situations on the organization or the project.

 The instances of internal EEF:

The organizational culture

The organizational culture along with the processes and structure has been influencing the methods to control the project.

The human resources

 It indicates to the current knowledge and skills of the employees.

Personnel administration

  This refers to the guideline to hire, fire, train and the review the performance of the employees.

The working authorization system of the organization

 It has been defining the way how the activities of the projects are being authorized.

The above factors are able to influence the methods to control the projects. In few situations this also includes the results of the projects. Here, for instance, let the groups assigned to the project are at junior levels and devoid of any skills, knowledge or experience required to finish the activities of the project. Then it is on the project manager to make sense of the environmental factors of the organization (Fa, 2017). Moreover, they must consider and account for how they have could impact the outcomes and managements of the projects.

Analyzing the environment:

This section of the strategic management includes the market environment or tasks and the societal surroundings. The task environment of the agency has been including the employees, suppliers, local competitors, governments and the other particular associations of groups. Those forces have been directly affecting the organization and also getting affected by that (Ibrahim & Mas’ud, 2016). The influences of the societal environment have been influencing the operations on long-terms of the organization. This includes the capital goods, every kind of opportunities and infrastructures.

Effect of EEF on the Process of Project Management

The influences of societal environment according to the long term operation of the organization like the capital goods and every kind of scopes and infrastructures. Further, the internal abilities of the organization like its weaknesses and strengths are analyzed by internal audits (Potocan et al., 2016). The managers are needed to make the analysis of the business and the location or destinations of the business area.

Planning direction:

This toll has been considering the further direction of the company. This indicates that the determination of the complete direction for the organization. This includes its mission and the formulating the aims to gain the mission and the component of the exercise.

Planning strategy:

It deals with the determination of the methods to achieve the aims. The various alternative strategies are considered here very often. For example, the tolls of decision making like the simulation, linear programming of game theory and statistics are used to choose the optimal strategy.

Implementing strategy:

As the strategy is opted, every operations like manufacturing, human resources and marketing has been aligned in such the manner that it was capable of contributing to the effective implementation of the strategies (Shuangyi, Yanan & Jinsong, 2015). The control system and information has been set up for monitoring the performance and to undertake proper actions as necessary.

The management on the project communications comprises of the processes as described below.

The process of project managements

Effects on stakeholders

Identification of stakeholders

 This involves determining the stakeholders impacting on the project. This also involves the documenting the interest level, power, project impact and influence.

Plan communications

 This includes the documenting of the needs of communications of the stakeholders determined in the above process. For planning the project communication with efficiency any stakeholder register is needed. Apart from this, the effective planning of the project communication, it also needs the Stakeholder register and the stakeholder management strategy to get developed. This is to identify the process of the various stakeholders.

Distribute information

 The project management area includes the effective execution of the communication management plan. This put simply, is the process to implement in the communication necessities of the stakeholders (Shuangyi, Yanan & Jinsong, 2015).

Managing stakeholder expectations

 This includes the using of different communication methods, ConflictMeeting managing skills and interpersonal skills. This assures that the necessities of the communications of the stakeholders get addressed. It also includes the resolving of various conflicts in the workplace, facilitating the meetings with the stakeholders and creating the trusts.

Report Performance

 This involves the assuring of the progress, performance and forecasting of information communicated to the stakeholders identified. As deduced, the forecasting techniques and the variance analysis are the different primary techniques and tools in the overall process (Shaul & Tauber, 2013). The other ones are the reporting methods and the communication methods. The primary output of the process of the performance reports.

Conclusion:

The main motive of the above report has been to put emphasis on the necessities for the companies to acknowledge the effect of their environments. This in turn has been affecting the organizations on the contexts of Enterprise Environmental Factors. It is seen from the above report that the commercial environment has been primarily characterized by the rise in trend of the globalization. The consumers have been getting used to the concepts of products available for almost unbelievable low expenses. The enterprise environmental factors have been the influences both externally and internally on the project. This involves the financial environment and corporate culture. The ethical environment has been developing. However the transition states have seemed to the applied to the developing economies. This suggests that the norms have been lagging behind the rise of industrialization for the foreseeable future.

References:

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Chen, Y., Wang, Y., Nevo, S., Jin, J., Wang, L., & Chow, W. S. (2014). IT capability and organizational performance: the roles of business process agility and environmental factors. European Journal of Information Systems, 23(3), 326-342.

Fa, L. N. (2017, November). Causes analysis on the serious defect of enterprise environmental responsibility—Based on the perspective of law and economics. In IOP Conference Series: Earth and Environmental Science (Vol. 93, No. 1, p. 012027). IOP Publishing.

Ibrahim, N., & Mas’ud, A. (2016). Moderating role of entrepreneurial orientation on the relationship between entrepreneurial skills, environmental factors and entrepreneurial intention: A PLS approach. Management Science Letters, 6(3), 225-236.

Li, F., Zhu, L. Y., Zhang, J. D., Liu, C. Y., Qu, Z. G., & Xiao, M. S. (2017, January). The application of DEA model in enterprise environmental performance auditing. In IOP Conference Series: Earth and Environmental Science (Vol. 52, No. 1, p. 012075). IOP Publishing.

Liao, X., Li, H., Yan, W., & Liu, L. (2015). Construction of a thermal power enterprise environmental performance evaluation model. In Proceedings of the 4th International Conference on Computer Engineering and Networks (pp. 55-63). Springer, Cham.

Potocan, V., Nedelko, Z., Peleckien?, V., & Peleckis, K. (2016). Values, environmental concern and economic concern as predictors of enterprise environmental responsiveness. Journal of Business Economics and Management, 17(5), 685-700.

Pounder, J. (2017). Enterprise risk management in an aged care organisation. Governance Directions, 69(9), 532.

Rose, K. H. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3).

Shaul, L., & Tauber, D. (2013). Critical success factors in enterprise resource planning systems: Review of the last decade. ACM Computing Surveys (CSUR), 45(4), 55.

Shuangyi, Z., Yanan, J., & Jinsong, Z. (2015). Enterprise Environmental Management Behavior Influencing Factors under the Construction of the “Two-Oriented Society”——Study on Wuhan East Lake High-tech Development District (China Optical Valley). Science & Technology Progress and Policy, 11, 016.

Smith, K. (2013). Environmental hazards: assessing risk and reducing disaster. Routledge.

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