PACC6011 Accounting Information Systems Essay Is Crucial.

Document Flowchart is a diagrammatical representation that will help Emporium Trading Company in presenting procedure or workflow and algorithm. The steps in the flowchart are represented with the help of different forms of boxes and those boxes are interconnected through the arrows. The diagram presentation of document flowchart will help the company in demonstrating a resolution model for a given difficulty (Shraibman and Sampath, 2011). Moreover, flowchart will also help the company in designing, evaluating, managing and documenting program or procedure in different areas.

The diagram below represents the document flowchart of Emporium Trading Company. The purchase department clerk receives purchase requisition from the inventory system. After that, the purchase department clerk prepares the purchase order with the help of inventory files. When the purchase order is prepared, the clerk e-mails the purchase order to the vendor. After receiving the email, the vendor gives the vendor acknowledgement to the purchase department clerk representing the receipt of the purchase order (Hall, 2012). Then the purchase department clerk provides the purchase order notification to the Accounts payable clerk. After the acceptance of vendor goods by the receiving department, the Accounts payable department takes the report from the inventory system along with the invoices from the vendors.

The vendor invoices are matched with the goods that Accounts payable clerk has received along with purchase order notification than the Accounts payable clerk revise the master files of accounts payable. After that, the accounting department gets the payment request from the Accounts payable clerk. Every file in the Emporium Trading Company is filed on the order date. The accounting department then organizes the electronic fund transfer file for making the payment of vendor. After the approval of payment, system routinely updates the master files of accounts payable along with the general ledger and then provides the details to the bank.

The document flowchart will help Emporium Trading Company to create the image of various developments and their order in a single document. Moreover, the stakeholders of the company will be able to understand easily the workflow and will be able to locate the needless steps along with the areas of improvement.  The emporium trading company can also utilize the flowchart while replacing the meetings. The document flowchart states that every procedure requires the essential steps to be followed, which will help the company to enhance their efficiency (Parker, 2013). Moreover, the Emporium Trading Company can also utilize the document flowchart to evaluate the problems, if any along with the effective ways of solving those problems. As, the document flowchart breaks difficulty into meaningful parts, which will help the company to demonstrate the solution with ease.

The document flowchart will become the essential part in generating information for the organization. While planning the new project, managing workflow, data management, modeling business process and auditing workflow document flowchart can be utilized by the Emporium Trading Company. The various level process charts can be formed with the help of the document flowchart even it can also be utilized in training processes. High-to-low level process chart, low-level process chart, high-level process chart are various level charts, which can be formed through document flowchart (Manuel, 2011). There are various forms of flowcharts, such as high-level flowchart will help the company to create all the main steps required for over viewing goods. Detailed flowcharts will help company to represent the systematic creation of all decisions and events in a procedure. Deployment flowcharts will help the company to represent the department and employees incorporated in a procedure.  Emporium Trading Company works with clear and defined rules and regulation. The procedure can be mapped with the help of flowchart because it makes sure that every necessity of the regulations is fulfilled (Hurt, 2015).     

The diagram below represents the document flowchart of Emporium Trading Company. 

Data analysis will help Emporium Trading Company to model, cleanse, inspect and transform data to find out useful information, recommend conclusions and support decision-making. 

Data mining is the tool of data analysis that will help company to concentrates on modeling and finding out knowledge for predictive purpose rather than merely descriptive purpose.

Business intelligence is a resultant of decision-making support technology. Data analysis is covered by business intelligence that depends deeply on information related to business and on aggregation. It will help company to look from different aspects for solving the business problems.

Business intelligence will assist the company in the strategic planning procedure. Business intelligence will permit company to collect, store, use, and evaluate the business data to support in decision-making. Business intelligence will also help Emporium Trading Company in the field of distribution analysis, customer profiling, statistical analysis, market research, inventory analysis and customer support.

Data analysis and data mining are parts of BI (business intelligence). It will help Emporium Trading Company to integrate database management, OLAP (online analytical processing) and data warehousing. These tools will also frequently help the organization in CRM (customer relationship management) for evaluating outlines and inquiry customer database. Moreover, Emporium Trading Company for finding out helpful outlines or links can explore and assess large amount of data. After that, the organization can also utilize large amount of data to predict customer’s future behavior.

Data analysis and data mining will assist Emporium Trading Company to tackle with the overflow of information. The storage of information is in a repository and information is collected from different resources, which involves data from external resources, corporate database and recapitulates information from internal systems (Payne and Dorn, 2011). These repositories will help managers of every department to take out and analyze data concerning to their organization like, operations, purchasing behavior of consumers and products.

The data analysis and data mining will also assist Emporium Trading Company to make their decision-making procedure better through the utilization of structured information. The data mining will guide organization to find out knowledge with the help of mining algorithms. The organization obtains huge amount of data but not all the data can be utilized. Therefore, the organization can make use of data mining and data analysis to filter and analyze the data.

Knowledge and information are the most important possessions for Emporium Trading Company in decision-making procedure. Moreover, the accurate information will also help the organization to gain competitive advantage against their competitors. Gaining competitive advantage can only be possible when the organization will obtain right information at right time and right place. Therefore, it will be possible with the help of data mining and data analysis. The databases will also help to retrieve, manipulate and store data for the organization. Emporium Trading Company can make use of the computers to generate the database to meet the instant requirements of the everyday functions. The necessary information is achieved from databases with the help of the operational processing system.

The information achieved through the database will guide the company in business development, financial planning and product development. The budgeting, tactical decision-making, development of product and marketing can rely on finding out sales trends that company can obtain through data warehouses. Moreover, the data obtained from the data warehouses concentrates on marketing efforts through segmentation of consumers, improvement in designs of products by tackling actual requirements of consumers and improvement in allotment of resources by knowing and forecasting preferences of consumers (Abbott, 2014). If, Emporium Trading Company makes appropriate utilization of data mining and data analysis then it can achieve better performance of team, can recognize contributions and can utilize the propensities of conflicting companies.

The data analysis and data mining will help to generate revenue, as it is useful financial asset for Emporium Trading Company. The company can also carry out beneficial market analysis to predict the consumer’s trends and preferences. Data analysis and data mining will assist company to make knowledgeable judgments related to business, increasing the business intelligence by improving the revenue of organization and decreasing the cost overheads. Data mining will guide the company in discovering data irregularity outlines, which are necessary in the detection of fraud and areas that are incorrect or weak in data collection and changes.

To increase business is not an easy task for Emporium Trading Company. They require the effective tools for generating their business growth. Data analysis will be very helpful for Emporium Trading Company to make their business bigger and bigger. Moreover, data analysis is rapid at delivering the business outcomes and corporate values. Business will not be able to survive in a long run if the company will not focus on analyzing and mining of data. Data mining will help Emporium Trading Company to expose the unseen gems amongst apparently inconceivable quantity of data. Data mining is different from other tools because it forecasts future conduct of customers rather than concentrating on precedent events. The Emporium Trading Company can obtain the information in both quantitative and qualitative form. The decision makers in an organization can utilize this analyzed data and can make decisions in both quantitative and qualitative form. Moreover, the timely available appropriate knowledge can also help the company to progress in terms of the company’s performance. 

The collection, storage and utilization of consumer information have leaded various businesses to success. Therefore, Emporium Trading Company should follow ethical considerations regarding the information of consumers. In addition, the misuse of the information can lead the company and its workers towards serious problems. There can be various ethical issues, which can be faced by the company. Privacy of information is known as the relationship between dissemination and collection of political and legal issues, data, the public anticipation and technology. Data mining and data analysis acquire information privacy threat because group and individual personal data is accessible freely. Every individual should have information regarding the aim of collecting data, who is the receiver of the data, insinuations of data and information related (Payne and Frow, 2013). To upgrade the information in a record and make significant decisions through utilization of data can be considered as the major aim of data collection.  

While giving the information consumers primarily focuses on privacy of their information. Every consumer gives its information on basis of, trust. The ethical accountability of the Emporium Trading Company related with the customers should circulate across the collection of only essential customer’s information, protecting the customer’s data appropriately, and limitations regarding consumer data sharing along with error correction in data of consumer’s. The ethical accountability of the human resource is that they should avoid browsing with the help of consumer’s information or records of consumers until and unless it is necessary. Moreover, the staff of Emporium Trading Company should also not sell the information of consumers to competitors and should not disclose the information of consumers to associated parties. 

The Emporium Trading Company while gathering the fresh data or using the existing data should focus on the storage of data, access of data and how employees will do access of data. Moreover, the company should prepare themselves for undesirable and unexpected events. Customers have turn out to be familiarized while giving own information to companies in the way of buying goods and services.

The Emporium Trading Company will gradually collect information related to transaction or subscription. Subscription data means the data that are personal items, which consumers submit with determination during the time of purchasing item or during its registration for making use of services. Transactional data is the data, which is activity or preference data detained at the time of utilization of goods and services by the consumers. Emporium Trading Company will make wide use of both forms of data with the help of database to formulate the strategies concerning to sales. However, the use of both forms of data can sometimes result in misuse or excess of use of data. Therefore, the company should utilize these data ethically to stop misuse or over utilization of information (Lemons and Brown, 2013). Various principles such as carefulness, honesty, integrity, openness, objectivity, confidentiality, responsible mentoring, respect for intellectual property, etc. are all ways of accessing the data of customers ethically. These principles will also help in avoiding the ethical issues while gathering, storing and using the data.

The Emporium Trading Company can follow Data Protection Act and Privacy Law for ensuring the safety of customer’s data. Data protection act and privacy law will help the Emporium Trading Company to get their business compliant and prevent the legal issues. Every data gets the registration number under both laws. The trust of the customer is secured because of both laws, as their will be less chances of misuse of customer’s data. 

From the above discussion, it can be evaluated that flowchart helps Emporium Trading Company to represent its workflow. Document flowchart also helps the company to find the resolution to their difficulty. The recognition of present business procedure and suitable system for payment and acquisition of products is done with the help of document flowchart. The role of data analysis and data mining in an organization is very significant. Data analysis and data mining helps the company to collect data related to distribution analysis, customer profiling, statistical analysis, market research, inventory analysis and customer support. Moreover, both tools help in improving the decision-making procedure and form the structured format. The ethical issues in gathering, storing and using the customer data disturb the flow of work. Moreover, customers give their information on trust and misuse of their information will influence the business of Emporium Trading Company. The company will also utilize the data protection and privacy law procedures to maintain the ethical consideration. 

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Lemons, J. and Brown, D. A. (2013). Sustainable Development: Science, Ethics, and Public Policy. Germany: Springer Science & Business Media

Manuel, L. (2011).  Business Process Modeling, Simulation and Design. US: Pearson Education

Marshall Romney, Paul Steinbart, Joseph Mula, Ray McNamara, Trevor Tonkin (2012). Accounting Information Systems Australasian Edition. Australia: Pearson Higher Education

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